Invoice is prepared at the time of selling the product to the customer. It is created and send to the customer.
Once the payment is done the invoice can be changed into the payment received and accordingly the accounting transactions effects will be done.
While creating the invoice the software will give the operator two option whether the invoice should be tax invoice or it should be the bill of supply. In tax invoice the tax rate is included while in bill of supply it is not included.
Customer Name : In this field, the name of the customer is written to whom the invoice is send.
Invoice Date: In this field, the date on which the Invoice is written and send we have to write it down over here.
Due Date: In this field, the date is written of after few months or days i.e if the company wants to give few days to the customer till that time the customer should pay the amount.
Invoice # : It is the Invoice Number used for the invoices we are creating to send to the customer. It is kind of the Sr no for the invoices. It can be done in two ways. They are either manually or auto-generating it depends on the company how they want to generate the Invoice no.
Place of Supply : In this field, the company can write the place at which the supply of the product is done. This field is shown only when the company has GST number registered.
Item Rates Are : This field is used to know whether the rates of the items are Tax inclusive or Tax exclusive. And select the option accordingly.
Price List : This field is used to add any offer or discount or any other increase or decrease in price for the specific customer only then this field is used. The price list is actually recorded in the Inventory Module but it is used at the time of sales or purchase or any of the thing.
Add Invoice with sample values
The user can also change the template format by clicking on the change template and select whichever the template they want
After clicking on the save button the software will ask whether you wan to edit, download in PDF, share on the Whatsapp, copy the link, mail it, copy invoice, send SMS, send payment reminder, Print and delete it.
The Invoice can be converted in e--way bill.
If the customer has done the payment of invoice then the invoice can be added to the payment and if the customer wants to send back the product they can send also by clicking on to the credit note. Sometimes if the customer has already some amount in advance then the beside all the feature the software will give one more feature of apply advance by clicking on it the amount the customer has paid will be deducted and added over her.
The invoice can never be deleted after the payment is received.